Below is a white paper that highlights the benefits of using the Fujitsu ScanSnap iX100 with Transport Pro. If you have any questions, or would like to schedule a free demonstration of Transport Pro please call us at 800-800-5914.
The case for using the Fujitsu ScanSnap iX100 scanner with Transport Pro’s software is compelling. For transportation companies that want to expedite the billing process, keep drivers happy and save money, using the Fujitsu ScanSnap iX100 scanner with Transport Pro is the optimal business solution. This combination ensures that required documentation is delivered to the company office in a speedy and accurate manner. Ideal for any truck and driver, the scanner and software are cost effective and easy to operate.
HOW IT WORKS
The Fujitsu ScanSnap iX100 is a wireless scanner that connects to a user’s iOS or Android based smartphone or tablet, and delivers scanned documents via email. Drivers download the ScanSnap Connect application on their smartphone or tablet, and then pair the scanner with the device. Once the device is paired, the driver can begin scanning required documents, such as a bill of lading, which will be sent to a predefined email address, and imported automatically to the Transport Pro imaging system.
The scanner is lightweight and compact, allowing it to be placed anywhere in the truck by means of a velcro strip. The scanner has a standard USB port, which can be used to charge the device with a standard in-cab USB charging device. The scanner has the ability to scan up to 260 documents on a full charge.
The average trucking company typically spends between $0.17 and $0.32 per scanned document plus a setup fee, and each load usually requires between five and ten documents. Depending on how many loads a company does in a year, this can become a significant expense, especially as a company grows and acquires more loads. The Fujitsu ScanSnap iX100 only costs $200, which can save trucking companies money in the long run when it comes to scanning required documentation. The Transport Pro software is also available for a reasonable rate. Additionally, Record Nations says, “When you go digital, you have a consistent format, which allows for improved business efficiency as well as a reduction in operational costs.”
SPEED & ACCURACY
When companies utilize Transport Pro and the ScanSnap iX100, the time-to-billing process goes from several days after delivery to minutes. Currently, the industry standard for sending required documents consists of the driver going to a truck stop and either scanning the documents, or placing the documents into an envelope and mailing them. When documents are mailed, it could take days for the documents to get back to the home office, be sorted, scanned, and finally billed to the customer. For companies utilizing truck stop scanning services, drivers have to transport documents in out of their trucks, where there is a higher risk of documents being damaged or lost.
The Fujitsu ScanSnap iX100 can scan at a speed of 5.2 seconds per page, even color documents. By using the scanner, drivers can scan the documents immediately from their trucks, so there is no need to drive to a truck stop for the sole purpose of scanning or mailing documents, saving time and money, and reducing the chance of errors. These documents are typically received in the Transport Pro imaging system within five to ten minutes.
SEAMLESS INTEGRATION WITH TRANSPORT PRO
The Fujitsu ScanSnap iX100 scanner works flawlessly with Transport Pro’s imaging module. Once drivers scan and email their documents, the documents are immediately forwarded to the company’s Transport Pro imaging queue. Users can quickly review the inbound document queue, see each page of the document on the computer screen, and quickly attach the documentation to the appropriate load in the system. These documents are later used to create the required billing packets to be sent to the customer or factoring company. The scanner’s dual-core CPU mounted GI processor creates high-resolution images, so the clarity proves better than taking and sending snapshots. The images remain in high resolution in Transport Pro’s imaging queue, making the documents easy to read and reducing the chance of errors.
EMPLOYEE & CUSTOMER SATISFACTION
With the Fujitsu ScanSnap iX100 scanner and Transport Pro software, companies can receive, gather and file the required documentation immediately, which means that there is no need to prolong the billing process. Since the billing can be done the same day the documentation is sent and retrieved, the drivers can be paid right away, resulting in driver satisfaction. In turn, paying drivers on a more immediate basis will boost morale and increase growth and stability for trucking companies. A recent article published by US News states in regard to companies paying employees, “Most state laws dictate how soon you must receive your paycheck after a pay period ends. In some states, your employer may even be required to pay you additional money on top of your wages as a penalty if a paycheck is late.” Trucking companies can avoid legal headaches by ensuring that billing is done promptly, and using the Fujitsu ScanSnap iX100 scanner with Transport Pro can help them to do so.
Because the scanner and Transport Pro software are easy to set up and use, employees can learn quickly without feeling overwhelmed, resulting in employee satisfaction as well as productivity. Furthermore, trucking companies can improve customer satisfaction by completing the billing process and providing the customer with an invoice more quickly. When trucking companies turn out invoices more rapidly, they can increase acquired business and improve cash flow management.
In addition to the simplicity of the scanner and Transport Pro software, the cost-effectiveness of using these products can increase productivity. According to a published article by Record Nations, “Paper documents create barriers to profitability, accessibility and productivity for any organization due to their inefficient nature.” Converting important documents into an electronic format can save any business money. The money saved by using the scanner with Transport Pro can be invested in other areas of the company to induce growth and financial security.
The process is quick and easy, and allows drivers and employees to focus on other tasks, or assist other departments as needed. Having more flexible employees can lead to better customer service and overall company advancement. In fact, a Business News Daily article says, “More than two-thirds of American consumers said they’re willing to spend 14 percent more on average with a company that delivers excellent customer service,” according to a survey by American Express. Additionally, 46 percent of people who participated in the survey said that they are likely to share positive service interactions.
Using the Fujitsu ScanSnap iX100 with Transport Pro is a paperless method. Drivers just need to scan the required documents and use the ScanSnap Connect phone application to email them. Then, workers at the home office or preferred location can simply access the documents in Transport Pro without having to do any printing. This saves on paper and ink, which serves as another cost reduction benefit for companies. According to a recent article by Entrepreneur, the cost of using paper in the average office runs from 13-31 times the cost of actually purchasing the paper. In addition to that, it is estimated that the U.S. spends $460 billion in salaries just to manage paper-driven information overload. Depending on the size of the company, going paperless can save companies exorbitant amounts of money each year as well as conserve and improve the environment.
The Fujitsu ScanSnap iX100 scanner provides a secure way of sending important documents. The scanned documents do not need to leave the truck, and can be sent electronically directly to the desired destination. The documents can only be sent from the ScanSnap Connect application on the driver’s phone that is connected to the scanner. This ensures that no third parties handle the documents, increasing privacy and decreasing the risk of lost documentation. An article published by Record Nations states, “With digital documents, you have protection and security thanks to access restrictions, permissions profiles and passwords. Data and documents can be backed up on a regular basis and secured, which reduces or eliminates risk of security breach or physical damage.”
At only 400g (14.1 ounces), the Fujitsu ScanSnap iX100 scanner serves as a light, mobile device that is easy to transport or move from truck to truck as necessary. The scanner can automatically detect a
Wi-Fi network regardless of location. When in Direct Connect mode, drivers can scan wirelessly beyond their network without complications.
FLEXIBILITY & COMPATABILITY
With the ability to scan various paper sizes, including letter, legal and custom, the Fujitsu ScanSnap iX100 scanner can also scan plastic cards if needed. Drivers can access and email the scanned documents from an iOS or Android device. Transport Pro can also be accessed from either a Mac or PC, and receive the scanned documents from the mobile device without any issues.
To schedule a demonstration of Transport Pro please call 800-800-5917.
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